Facilities Manager

Job Purpose

You will be responsible for liaising with the Board, Office Managers and Team Leaders, as well as suppliers and contractors to successfully manage the basic day to day operational facilities needs of the business seeking to improve efficiency wherever possible.

Your role will be varied and include the planning, direction and co-ordination of essential services relating to procurement, ongoing property maintenance, security, health & safety, housekeeping, reception management, postal services, document scanning, document archiving, waste disposal and recycling.

Key Responsibilities

Facilities Management

• Monitoring, controlling and constantly reviewing the provision of various facility services to ensure cost effectiveness whilst delivering the standards of service required by the business including:
• Buildings maintenance
• Security
• Office supplies procurement
• Project management, co-ordination and supervision of contractors
• Achieving value for money in relation to the supply of services
• Responding and managing out of hours emergency calls, in order to ensure the business is always supported and maintained
• Researching, evaluating and implementing new technology or working practices where improvement to efficiency, productivity, or cost effectiveness can be demonstrated
• Maintaining up to date knowledge of all technical, managerial and legislative aspects of Facilities Management

Health and Safety

• Ensure that buildings meet health and safety requirements and that facilities comply with legislation
• Regularly undertake audits both internally and externally to ensure health and safety compliance for all staff across multiple sites
• Develop a procurement strategy for necessary office health and safety equipment
• Checking the quality and reliability of equipment with health and safety at the forefront of every aspect of the role

Office, Reception and Document Scanning

• Manage a team of receptionists, office and team support staff within each of our offices
• Ensure that the reception strategy meets client needs and that excellent client service standards are maintained at all times
• Develop and deliver a strategy to ensure that the business operates a cost effective and efficient post and document storage strategy
• Maintaining incoming correspondence procedures in line with paperless working objectives.
• Devise appropriate structures within each office to ensure maximum efficiency and cost effectiveness

Knowledge & Experience

• Good inter-personal skills, able to deal with all levels within an organisation and relieve potential conflicts
• Excellent people management skills
• Self-motivated, results-oriented with a positive outlook
• Remains calm under pressure and easily adapts to change
• Approachable, well presented and professional
• Proficient written and oral communication skills
• IOSH Qualified
• NEBOSH qualified

Hours: 9.00am – 5.30pm – Monday to Friday, Full time
Closing Date – 24 January 2019
Salary: Competitive
Applications to: Please apply for this role by sending your CV and covering letter to: careers@birchallblackburn.co.uk

Please note, this vacancy may be closed at any time if sufficient applications have been received.
No agencies.